Nonprofit Cybersecurity Best Practices

Nonprofits handle sensitive donor and client information yet often lack the resources of large enterprises. Implementing a few core security measures can dramatically reduce risk and protect your mission.

Enable Multi‑Factor Authentication

Multi‑factor authentication (MFA) requires users to provide a second form of verification, such as a text message code or authenticator app. According to security experts, enabling MFA on email and financial systems significantly decreases the chance of unauthorized access.

Follow the 3‑2‑1 Backup Rule

Backups are your safety net in case of hardware failure or ransomware. The 3‑2‑1 rule recommends keeping three copies of your data, stored on two different media, with one copy offline or off‑site. Automate your backups and test restoration regularly to ensure you can recover quickly.

Train Your Staff to Spot Phishing

Your people are your first line of defense. Phishing emails and social engineering attacks target human error, so invest in training staff to recognize suspicious messages and verify requests. Encourage a culture where employees feel comfortable asking IT to confirm anything unusual.

Practice Least‑Privilege Access

Give users only the access they need. The principle of least privilege minimizes damage if an account is compromised. Review permissions regularly and remove access when employees or volunteers leave.

Create an Incident Response Plan

Despite your best efforts, incidents can happen. Having a documented response plan means your team knows who to contact, what steps to take and how to minimize downtime and reputation damage. Include contact information for external partners or law enforcement if applicable.

Protecting your nonprofit doesn’t have to be complicated. Start with these foundational steps, then consider partnering with a managed service provider that specializes in nonprofit cybersecurity.